Product Information

Integrates with Personnel Director

Recruitment Director can be used as a stand-alone management information system, or can be implemented alongside Personnel Director (the enterprise-level client-server personnel system from Vizual) to provide an integrated recruitment and personnel system. Recruitment Director enables users to record details on an unlimited number of candidates and vacancies; the details of successful candidates are seamlessly transferred to Personnel Director as employee records. Integration of the systems gives user control of recruitment and personnel administration, from start to finish.

Recruitment details

The system enables users to record details of vacancies (including an archive of old vacancies) and details of all candidates who have applied for a position. During the processing of applications, the system manages details of interviews, reference requests and job offers. In addition, the system can record details of recruitment campaigns and marketing activities This enables the user to manage and analyse the costs and effectiveness of marketing activities.

Benefits

Save time

• Rapid deployment/implementation time

• All recruitment information recorded in one place provides quick and easy access to details

• Key recruitment activities  (such as organising interviews) are automated

• Easily transfer details of successful candidates to Personnel Director (without re-keying)

• Automated mail merge and email generation to candidates

• Quick applicant matching (search candidate information for suitable applicants)

 Safeguard professionalism

• Respond to candidate and management queries quickly and accurately

• System ensures all applications progress to a concluding stage

• Professional analysis of recruitment sources and the spending of marketing budgets

• Manage a comprehensive ‘’action list’ and never miss a key date again

• Secure and reliable database technology ensures systems are always available

 Save money

• Low maintenance cost

• Enables HR staff to track and assess the costs associated with recruitment campaigns

• Users can configure screens without the need of IT specialist

• Archive of candidate details enables users to re-match candidates to new vacancies

 Improve Efficiency

• Generate professional management and analysis reports quickly and easily

• Monitor progress of candidates and vacancies

• Prevents duplication of effort

• Keeps you organised and in control

• System can be configured to match your business needs

Key Features

A feature-rich product, Recruitment Director is delivered with all the features required to manage recruitment administration (including recruitment reports and letters). These include:

• Powerful MS SQL database engine (providing reliability, security and high capacity)

• Extensive standard system screens designed to record all recruitment information

• Attach MS Word based CVs to candidate records, and Job Descriptions to vacancies

• Standard recruitment report and letter templates

• Screen-design and report-design tools (enabling the user to tailor system functionality)

• User-definable letter templates (generating letters using Microsoft Word mail-merge)

• Generation of e-mail from system screens (using MS Outlook)

• Simple-search, attribute-profile search, and key-word search facilities

• Applicant matching facilities

• Utilities to import and export data (to MS Excel if required)

• Automation of key processes (e.g. scheduling interviews)

• User-level security

• Wizard–driven processes (for all key activities)

• Centralised Action List for all recruitment tasks (consolidation with MS Outlook)

Fully Customisable system

With the powerful screen design tool included in Recruitment Director, users can manage the features and benefits provided by their system. This is done by adding or modifying screens and data-fields. User-defined screens are fully integrated with the system database, and with the letter-generation, reporting and security tools provided.

Reporting Tools

The standard Recruitment Director system includes a wide variety of pre-defined report templates. These are designed to report on all aspects of the recruitment process. Reports can be viewed on-screen, printed; copies can be sent via e-mail or published on a web-server.  Users can modify the standard report templates if required, but further to this, they can also create new report templates using the design tool.

Centralised Action List

Recruitment Director incorporates a centralised action list designed to manage details of any actions associated with recruitment activities, and to ensure users never miss key dates. Actions are allocated to individual users and given an action-by date. In addition, actions can be associated with any record, in any screen (for example, a particular interview) enabling the user to categorise actions as required.

Applicants Matching and searches

User can search the candidate details recorded in the database for candidates whose attributes match attribute profiles defined for vacancies. In addition, users can define one-off searches based on the candidate attributes, or search attached documents (for example CVs) for keywords. 

Automation of administrative tasks

The system enables the user to consider a candidate for any number of vacancies, and as these applications progress through the various recruitment stages (invite for interview, offer position, etc.) the system will initiate the appropriate automation. Not only does this help to maintain standards of recruitment (as a standard approach is always taken), but it also saves the user time in processing applications. The automation also ensures that a history of all contact with candidates is retained. The stages of the recruitment process and the letters generated by the automation are defined by the user.

Letter generations

Recruitment Director contains ready-to-merge recruitment letters created using MS Word. These include acknowledgement letters, interview invitations, regret letters, reference letters, job offers, etc. Users can modify these standard letters or add their own standard letters as required. Letters can be sent to candidates as part of the automation, or as and when requested; these can be printed and posted or delivered via e-mail.

To generate letters and e-mails, the RS Template uses MS Office applications (MS Word and MS Outlook). The system can link to MS Office 97, MS Office 2000 and MS Office XP applications.

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Resellers - UK

International

Using Recruitment Director in Recruitment Businesses

There are at least 2 types of organisation whose main business activity is recruitment. These can be referred to as recruitment consultants and recruitment agencies. Both these types of companies will benefit greatly from using a management tool such as Recruitment Director as the system can offer them some significant time/efficiency/costs savings.

Recruitment consultants might be defined as those companies who predominantly focus on placing permanent staff with their clients (normally for a one-off fee); recruitment agencies employ staff themselves who then work as temporary staff at client sites. In practice it is quite common for recruitment businesses to provide a combination of both of these services to their clients.

Recruitment Director is not specifically designed for use in a recruitment business; it is designed for use in a team working within an organisation (recruiting staff to work for their own organisation). The RD system however only requires a simple modification to make it suitable for use by recruitment consultants and these changes are detailed in the linked document below. Where businesses are employing staff and placing them at client sites (agencies), they will need to manage these individuals as employees (and will therefore need to manage the type of information managed in PD).

Read more (MS Word Document), click here

Recruitment Director is built with Red Snapper database template technology and utilises MS SQL Server 2000. Red Snapper are a team of software developers based in Rotterdam in the Netherlands. For further information on Red Snapper's application development service, please click here.

Useful Links

The following links are to sites associated with Recruitment Director

• P&A software Solutions (UK) Ltd. Information about personnel software and services sold in the UK. These include the Vizual range of personnel software, the Red Snapper MS SQL Server based applications (and application development service), our payroll bureau service, and our personnel consultancy services.

• P&A Software Solutions BV (Dutch). Information about personnel software and services sold in the Netherlands and Belgium. These include the Vizual range of personnel software, the Red Snapper MS SQL Server based applications (and application development service), our payroll bureau service, and our personnel consultancy services.

• Red Snapper BV (Dutch). Information about MS SQL Server application development tools and services based on the RS Template. This includes our application re-engineering service, bespoke software development service, and our off-the-shelf software applications to manage CRM, employee training and development, and staff selection.

• P&A Salaris Services (Dutch). Our salary bureau services based in our offices in Rotterdam. This service is complimented with a full range of supportive software and consultancy, covering all branches and sizes of company.

• Vizual Software (Dutch). Information about the Dutch versions of the Vizual personnel software packages. Available in Dutch or English language versions, this software range includes Personnel Manager, Recruitment Assistant, Training Assistant, Working Time Tracker, Personnel Director, Recruitment Director and the Personnel Director Employee Self Service module.

• Time and Attendance (Dutch). Information about Time and Attendance systems available in the Benelux via P&A Software Solutions. Systems comprise a comprehensive range of software and hardware solutions based on the Vizual Working Time Tracker system (known as Capture-IT in the UK). Available in Dutch and English language versions.

• HR Intranet. Accessing HR database information is made easy with this add-on for the manager range of Vizual personnel software. As well as viewing employee information, employees can apply for vacancies and submit bids for places on courses using this web-browser based tool. For Dutch users, an alternate version is now available, please click here for details.

• Computer Training Facilities (Dutch). Based in Rotterdam in the Netherlands and available for daily and weekly hire, our training suite comprises a reception area and 2 training rooms. One of the training rooms is equipped with 6 computers and a computer projector.

• Red Snapper Espania (Spanish). Spanish language Red Snapper software products and services available in Spain.

Downloads - RD vers 1 (please see version 3.4 upgrade information at top of page)

Click on the following link to download the latest update for Recruitment Director. Please call us on +44 1908 263843 if you would like to download an evaluation copy of the RD system.

• MSDE 2000 - download

• RD manual - download

• Update to RD version 1.3.0.136 - download

• Updated database (new installations) - download

• Update instructions - download